Registration for the 2021 Colorado Music Educators’ Association Clinic/Conference January 27-31, 2021
Thank you for your interest in exhibiting at the Colorado Music Educators’ Association Clinic/Conference in 2021. Here is some important information for you to know.
General Exhibit Guidelines
CMEA does not use booths as is normal at other conventions. We use tables, which are three foot by six foot and the cost is $220 per table/space. Each exhibit space is allocated an 8’ x 8’ footprint (64 Sq Ft) to be used as you determine. If you do not need a table the cost of the space will be $200. If you need a table you must use the one provided by the hotel.
With your booth registration all exhibitors will receive 3 name badges for the first space and one additional badge for each additional space. College and University exhibitors refer to a separate policy noted below. Additional badges may be purchased for $75 each and not to exceed a total of three additional badges. All badges must have a name and title associated with the badge. Badges cannot simply state “faculty or staff”. This is true for non-profit booths as well as general exhibitors.
College and University Badge Allocation ***NEW FOR 2021***
Exhibitor badges are intended to provide access to the exhibit hall for exhibitors who spend the majority of their convention at the exhibit booth. Students and staff who rotate shifts only spending a small portion of time at the exhibit booth will need to register for the conference through the established method. A total of FOUR College and University badges will be allocated to each exhibiting school following the formula below. Any names submitted without the attached criteria will not be prepared or issued. Should one or more of the names change from those submitted on the registration form, an onsite badge will be issued and the original name requested will be voided.
- School of Music Professor or Teacher – 1 Badge
- School of Music Administrator – 1 Badge
- School Admission Staff – 1 Badge
- School of Music Graduate Student or Support Staff – 1 Badge
CMEA offers Exhibitor Showcases that are a 50-minute session, featuring your organization, business, or product. This is a great opportunity to promote and bring focus to new material you wish to sell on site as long as you are exhibiting at the conference. If you are interested in an Exhibitor Showcase the cost is $100 per session. When you complete the on-line Exhibitor or Non-Profit Registration Form, you will have the option to choose how many Showcases you would like to purchase. The deadline for the Exhibitor Showcase is August 1, 2020 so these can be secured in the conference schedule. CMEA provides a presentation room, a projector cart, a projector, and a screen. No other audio-visual equipment, including Internet connection is provided.
BOOTH BLOCKS ***NEW FOR 2021***
With the utilization of the new Broadmoor Exhibit Hall, we are able to offer Booth Blocks for the exhibits that typically require more space than the rows can provide. These blocks will be separated from the isles and provide you with a 360 degree access to your presentation. A minimum of 6 spaces will be required to qualify for a Block. Anyone registering for 6 or more spaces will be contacted by the Exhibit Chair in August to see if they would like a Booth Block.
Exhibit Rates, Registration Dates and Cancellation Policy
- Pre-Registration booth with table (thru 2/29/2020) – $190 per table & space
- Pre-Registration booth with no table provided (thru 2/29/2020) – $180 per space
- Regular registration booth with table (3/1 thru 11/1/2020) – $220 per table & space
- Regular registration booth rate with no table (3/1 thru 11/1/2020) – $200 per space
- Non- profit booth rate – $170 per table
- Exhibitor Showcase – $100 per 50 minute session. (MUST REGISTER BY AUGUST 1, 2020)
- Cancellation prior to December 1, 2020 – Full refund less a $25 processing fee.
- Cancellation and refund requests must be made in writing to the Exhibit Manager prior to December 1st.
- No refund or credit will be made after December 1, 2020.
Exhibit Booth Support and Basics
Each table that is purchased comes with a black table cloth and each booth is provided with two chairs. Electrical is provided at an additional cost. You will be contacted later in the year with details from the Broadmoor related to the schedule of pricing for electrical. Should you require additional support such as carpet and/or pipe and drape, these items can be contracted separately and pricing can be provided by request through the Exhibit Chair firstname.lastname@example.org.
The Colorado Music Educators Association Conference
Normal attendance at the CMEA Conference is approximately 1500 educators with over 1500 performers and guests. Educators come from K-16 education with emphasis in general, vocal and instrumental music education and teacher education. The Clinic/Conference is held at The Broadmoor Hotel in Colorado Springs. This is a fabulous five star hotel at the base of Pikes Peak. We hope that you will join us for our 2021 CMEA Clinic/Conference.
Again, thank you for being such a vital part of our conference!
Rick Shaw, Exhibit Chairman
2020 CMEA Clinic/Conference Exhibitors
Adams State University
American International Travel
Americas Best – Musical frogs
Army Music Recruiting
Ascend Performing Arts
Bob Rogers Travel
Boomer Music Company
Boomer – Yamaha
Bottoms School of Vocal Acoustics
Canon City Music & Blossom Festival
Central City Opera Association
Choirs of America
Colorado Bandmasters Association
Colorado Children’s Chorale
Colorado Christian University
Colorado Honor Band
Colorado Masonic Band Camp
Colorado Mesa University
Colorado Society for the Alexander Technique
Colorado State University
Colorado State University – Pueblo
Community College of Denver
Creative Consultation Service
University of Colorado-Denver, Music & Entertainment Department
Custom Fundraising Solutions
Demoulin Brothers & Co.
Director’s Choice Travel
Dorian DeLong Arts and Music Scholarship
Drum Set Coach Academy
Ed Sueta Music
Education Through Music
Festivals of Music/Music in the Parks
Flesher-Hinton Music Company
Fort Hays State University
Fort Lewis College
Fred J. Miller, Inc.
Fruhauf Uniforms, Inc.
Gateway Instruments, LLC
Getzen Company, Inc.
Grand Mesa Music Publishing
Graner – Yamaha
Gray Lines – Colorado Tour Line
Grease Paint Script House
Integrity Fundraising/Butter Braid
Ithaca College – School of Music
JW Pepper Music Company
Liberty Fundraising Sales
Little Kids Rock
Little Ol’ Cookie House
Manhattan Concert Productions
Meeker Music, Inc.
Meeker Music – Yamaha
Metropolitan State University
Mile High Freedom Band
Mount Blanca Fine Arts
M’s Music and Repair
Music and Arts
Music @ Mainstreet
Music Filing Solutions
Music for All
Neil A. Kjos Music
Once Upon a Mind
Phi Mu Alpha Sinfonia
Piano Technician’s Guild
Pikes Peak Community College
Robertson and Son’s Violins
Rocky Mountain Brassworks
Rocky Mountain Music Repair
Rocky Mountain Ukelele Orchestra
Rocky Ridge Music Center
Summit Festivals, LLC
Super Holiday Tours
True Nature Studio
University of Northern Colorado School of Music / Jazz Studies
University of Colorado – Boulder College of Music
University of Denver – Lamont School of Music
University of Wyoming
USAF Academy Band
Western Awards & Recognition
Western Colorado University
West Music Company
Winter Park Ski – Music Festival