CLINIC/CONFERENCE EXHIBITORS


2022 Colorado Music Educators’ Association

Clinic/Conference January 26-29, 2022

EXHIBITOR INFORMATION

 We are excited to offering a full in person clinic conference at the Broadmoor Hotel once again.  The registration has picked up and attendance looks good.  While performing groups are a reduced slightly, there is still a nice representation in all councils. We are also excited to be using the new Bartolin Exhibit Hall in 2022.  This space is specifically designed for conferences and trade shows and will bring a new and professional look to our CMEA Exhibit Hall.

The information below is for exhibitors who have already registered and plan to show at the 2022 conference.  If you are an exhibitor that has not registered, the registration links have expired and you will need to contact Rick Shaw, CMEA Exhibit Chair directly.

EXHIBIT SCHEDULE

A reminder of Set-up and Tear-out times are below.  If you are planning on Wednesday, you will not be allowed in prior to the 12:00 opening and must be out by 6:00.  Doors will be locked at that time.

Set-up and Teardown Hours:
Wednesday 12:00 noon to 6:00
Thursday 7:00 AM to noon – Doors open at 12:00 sharp
Friday – No teardown allowed on this day.
Saturday – Teardown can begin at 12:05 and must be complete by 2:00

Exhibit Hours:
Thursday, January 27th   12:00 – 6:30 with the exhibit reception at 5:00
Friday, January 28th         9:00 – 5:00
Saturday, January 29th     9:00 – 12:00

HEALTH PROTOCOL

Visit the CMEA homepage and read the letter from our CMEA President, Kevin Beaber outlining the conference and hotel policies as it relates to the most current infectious disease protocols.  The short story is that masks will be required while indoors on property.  Any changes to this position will be communicated to exhibitors if and when they are made.  Within this letter Mr. Beaber references a required Health Waiver.  Please use this link from the letter and have each person assigned to your booth respond accordingly. https://forms.gle/2Kii12LVXxTvDfft6

 With this masking requirement comes a potential advertising opportunity.  If your company has or wishes to supply masks with your company logo that can be given to attendees, you are welcome to do so.  These can be positioned at your booth and/or provided for distribution at the registration desk.  If you would like to contribute masks for the registration desk just let me know how many masks you are providing for our planning purposes and then drop them off with me when you arrive for setup.

SHIPPING AND RECEIVING

It is possible that exhibitors will be shipping cartons of materials and/or display items to the Broadmoor.  All of this will be handled through FedEx.    Please follow the provided shipping directions very carefully as well as the schedule of fees related to storage.  If you exceed the free storage window it can become very expensive very quickly.  It is your responsibility to arrange for all shipping and delivery. 

PARKING AND UNLOADING

Exhibitors will enter the loading docks for the new hall via First Street (street in front of the Golden Bee) and follow directly into the dock area.  Gates will be in the open position during all load in/out hours.  There is plenty of parking in this new area so once you unload and clear the dock area, it is not as critical that you reposition your vehicle to the parking garage as in the past.  This is not long term parking.  Once the gates are closed, you will not have access to this area.

EXHIBIT SPACE

CMEA allocates an 8’ x 8’ footprint (64 Sq Ft) for each exhibit space purchased to be used as you determine.  Tables that have been reserved and paid for are three foot by six foot and will include a floor length black table cloth.

REPRESENTATIVE NAME BADGES 

With your booth registration, your company/organization will receive ONE BADGE PER EACH PURCHASED EXHIBIT SPACE UP TO FIVE PURCHASED SPACES.   Additional badges may be purchased for $75 each and not to exceed a total of three additional badges.  All badges must have a name associated with the badge. Badges cannot simply state “faculty or staff”.

CMEA encourages the responsible use of badges; badge transference, badge swapping and attendance in the exhibit area without a proper badge is prohibited.

Attendees that are serving under a pre-K-12 teaching contract, teaching on the faculty of a College or University, OR a college/university student enrolled in a teacher education program must be registered for the conference and may not attend the conference exclusively as a vendor representative.

 Names for badges were submitted as part of the registration process.  These names will be cross-referenced with membership and teacher certification information before being issued.  Any names matching the criteria above in red will not receive a badge until registered for the conference.

 All badges are the property of CMEA and must be surrendered upon demand by an official representative of CMEA should there be any violation of any CMEA exhibit policies.

EXHIBIT BOOTH SUPPORT AND BASICS

Each table that is purchased comes with a black table cloth and each booth is provided with two chairs.

Electrical is provided at an additional cost. Electrical service is coordinated and paid for directly through the Broadmoor.  Complete and return the Electrical Service Form and submit to the events center at the hotel. All instructions are on the form itself.

Liability Statement

The exhibitor expressly assumes all responsibility, liability and risk associated with, resulting from and/or arising in connection with the exhibitor’s participation of presence at the CMEA Conference.

 CMEA, its officers and members, are not responsible for any acts or representations of Exhibitors or their representatives, nor for Broadmoor Hotel or its representatives.

 CMEA shall have full power to interpret, amend and enforce all rules and regulations of this agreement. All decisions are binding on the exhibitor. In the event that any provision of this agreement becomes invalid, this agreement shall continue in full force without said provision.

 Acknowledgement of the Limited Liability Policy will be required as part of the online registration process.

Again, thank you for being such a vital part of our conference!

Rick Shaw, Exhibit Chairman
cmeaexhibits@gmail.com


2021 CMEA Clinic/Conference Exhibitors

Click here for the CMEA 2021 Clinic/Conference Exhibitors List